There must be a million blog posts out there about how to deal with e-mail. Here’s another. Rory Vaden has given us 7 tips for getting your inbox to zero to add to the mix. They all sound very
familiar sensible but I especially liked number 3:
3. Extended Out of Office: When you go out of town for vacation or a work conference, turn your “out of office responder” for one day longer than you’re actually gone. I’ve found that having an out of office responder on all the time telling people how busy we are just annoys them–and doesn’t stop them from sending us emails. But turning on OOR once in a while really does have a positive effect in causing people to think before firing off an email to you knowing that you’re gone. The magic–which I discovered by accident–is in adding one extra day to it so that you legitimately have a catch-up day to get your feet back under you when you return.
I had a few days off last week and had my out-of-office on, but turned it off as soon as I got back. I might give this a go next time though, as I often find most of the first day back after any time off is spent dealing with the missed e-mail whilst trying to fend off the new that’s coming in, often about the same topic. (Do I start from the bottom and work up, or from the top and work down?…)
Other useful tips appear in the comments, too. Someone there admits to not reading any CC-mail. I might give that a go. Often putting someone’s name in the CC box is there for the benefit of the sender only, as a way of showing to the sendee (real word?) that other eyes are potentially on them. If it’s important, tell me about it. If it’s not, then don’t.
I also tend to avoid reading l o n g e-mails too. If it starts to feel like someone’s just venting or ranting, that the cue to stop reading and pick up the phone. Or better still, meet up and sort out whatever the issue is that’s prompted them to write at such length.
Will we ever crack e-mail, I wonder?