Something else I came across when researching records management was this list of records management resources on the web. It’s been compiled by Paul Duller via JISCMail and whilst I’ve added a couple of links of my own to this, I obviously aren’t taking any credit for this. I’m copying it here really for my own reference.
Organisations
- Information and Records Management Society: news, guidance notes, blogs, twitter feed and e-bulletins (public and members only sections)
- The National Archives: the UK government’s official archive, from Domesday Book to websites
- JISC InfoNet Information and Records Management
- Association of Records Managers and Administrators
- Records and Information Management Professionals Australasia: offers a wide range of activities supporting the profession of records and information management
- International Records Management Trust
- Association for Information and Image Management: a global community of information professionals
- Institute of Health Records & Information Management
- UK Council for Health Informatics Professions: established to promote professionalism in Health Informatics and the certification of those who work in the profession
- International Federation of Health Information Management Associations: supports national associations and health record professionals to implement and improve health records and the systems which support them
Records retention
- CIPD guide to the retention of HR records (a log-in may be required)
- HE Business Classification Scheme and Records Retention Schedule from JISC
- A free generic retention schedule for UK records, and one for several European countries
- An expensive, but invaluable book of records retention and disposal from one of the leading experts in this field (TOC only)
- Generic records retention schedules for all Scottish local authority functions
Standards and guides
- RMA’s generally accepted recordkeeping principles
- International Organization for Standardization: invaluable for looking up international records management standards
- Invaluable for looking up British records management standards
- Impressive collection of Australian records management resources, including their standards
- Managing records management rules
- Definitive guide to many aspects of information management from the UK National archives
- Records management guidance from the UK National Archives
- Section 46 supporting guidance and implementation guides
- TNA Information Principles resource base and reference collection
- TNA ‘What to keep’ guidance
- TNA selection and disposition guidance
- TNA transfer guidance
- TNA guidance on licensing and re-use of information
- All things related to MoReq in general, and MoReq2 in particular
- MoReq2010 downloads and other collateral
- 2011 Report, “Legal Requirements for Document Management in Europe”
- IG standards for systems and development of guidance for NHS and partner organisations
- Information Governance site for NHS Scotland
- A visualization of the Metadata Universe (not limited to records management)
- Education and training materials on records lifecycles and the application of principles and practices
Digital preservation
- Digital continuity guidance from the UK National Archives (including the risk management self-assessment tool)
- A wealth of advice on digital preservation from the Digital Preservation Coalition
- Archived copy (2011) of the PADI: Gateway to international digital preservation resources
- Legitimate free copies of ISO 14721, the Open Archives Information System (digital preservation standard) – old and current versions
- Iron Mountain’s guide to disaster recovery
Toolkits
- The IRMS Records Management Toolkit for Schools
- This records integration toolkit is designed to tackle issues that can arise, before, during and after mergers and acquisitions
- Resources to get started in a small (museum) environment – including sample policies and procedures as well as tried and tested training materials
- Jane Profitt’s useful guide to outsourcing
- JISC’s Impact Calculator
- An excellent example of policies, procedures and practices from Edinburgh University
- A range of pan-government guidance on Information Governance, SIROs, and the CRAIG Framework
- A framework of tried and tested tools, guidance and practical examples to support innovation in public service delivery and deliver ‘better for less’
Glossaries and other collections of links
- British Records Association glossary of archival terms
- A terminology database from the multi-million dollar international InterPARES 2 project. This page contains a clickable glossary (on the left), a PDF version of it (glossary) and the comprehensive “dictionary”
- Wikipedia’s growing section on Records Management
- Famous US resource created by Alan Zaben that is becoming more and more out of date over time
Posters and graphics
- IIM Record Management posters and graphics (a log-in may be required to download)
- The ICO Think Privacy poster campaign
- Google search for “Records Management” and then click on the “Image” tab for some great RM images
Legislation and compliance
- Iron Mountain’s guide to risk management
- Useful for advice on HR records – put “Records” in search box
- Latest developments in law including cloud computing and information law
- Access to Health Records Act 1990
- Data Protection Act 1998
- Information Commissioners Office – the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals (includes DPA, FOI: which includes guidance and a range of free resources: www.ico.org.uk/for_organisations
- Records Management: NHS Code of Practice – Sets out standards required for the management of NHS records
- Acts of Parliament, including The Public Records Act, Data protection Act and Freedom of Information Act
- Section 46 Management of Records Code of Practice, under Freedom of Information Act 2000
- The Information Principles for the UK Public Sector cover broader business outcomes for how and why information is managed and are also applicable in the private sector
- Government Digital Services CTO resource page – guidance on important issues that records and information managers need to get their heads around, cloud and BYOD etc.
- A great resource for people starting to look into the issues of cloud storage
- Can I destroy the original documentation once it has been scanned?
- Public Records (Scotland) Act 2011
- The Scottish Information Commissioner is responsible for enforcing and promoting Scotland’s freedom of information laws
- Freedom of Information (Scotland) Act 2002
- s61 Records Management Code of Practice (revised Dec. 2011) under Freedom of Information (Scotland) Act
- Free information compliance training video
Lists and blogs
- The UK Records management Listerv. – low traffic, reasonably good quality
- The RECORDS-MANAGEMENT-UK electronic mailing list archive
- “RECMGMT-L List” (“Records Management Program”) electronic mailing list (listserve) – higher traffic, lower quality. American-focus
- The National Archives blog (many subjects covered)
- AIIM ERM ‘expert’ blogs on electronic records management
- James Lappin’s Thinking Records blog
- New South Wales Government records future proof blog
- “Lest we forget”, register of incidents highlighting the need for good recordkeeping
- Stephen Howard’s Archival Strategies blog where he shares all of his interesting links regarding archives, records and information management
- Topics related to information management taxonomies posted by Helen Hedden, the author of the book, The Accidental Taxonomist
- Essays in Information Governance (and more) from Barclay T. Blair
- A back-to-basics approach to some fundamental information management challenges
- Managing Records in SharePoint
- Records Management Journal
- The ECM Maturity Model (ECM3) provides a structured framework for building an ECM roadmap, in the context of an overall strategy
- Museum-centric records management guides
- Cimtech’s annual guide to Information and Records Management products and services
- Comprehensive attempt to encompass the realm of Data Management
- Guide to the Data Management Body of Knowledge (DAMA-DMBOK) 2009 Functional Framework v.3
Useful tools and resources for records managers and practitioners
- jam-software.com: A powerful and flexible hard disk space manager for Windows to discover where your information is squirrelled away
- bulkrenameutility.co.uk: A powerful bulk file rename utility
- mailchimp.com: Create, send, and track email newsletters
- alfresco.com: Free collaboration site, with version control
- linkedin.com: A great business networking tool – global contacts and several RM, EDRM groups etc.
- doodle.com: A free way of arranging those inevitable meetings involving busy attendees
- hightail.com: Free way of sending files that are too large to fit into an email
- surveymonkey.com: The best-known of the free web-based survey tools
- skype.com: Free international and video conferences. Multi-person video and screen-sharing possible via a subscription service
- archive.org: Internet Archive/wayback machine, an invaluable though frequently frustrating archive of the entire internet
