Oops! I did it again

Whilst MI5 gets accused of unlawfully handling their data, the police just lose theirs.

Home Office urged to explain 150,000 arrest records wiped in tech blunderThe Times
Priti Patel has been urged to explain an “extraordinarily serious security breach” after The Times revealed a technology blunder wiped more than 150,000 fingerprint, DNA and arrest history records off police databases. The error may allow offenders to go free because biometric evidence left at crime scenes will not be flagged up on the Police National Computer (PNC).

Priti Patel under fire as 150,000 police records accidentally lostThe Guardian
The Home Office released a statement from the policing minister, Kit Malthouse, but the shadow home secretary, Nick Thomas-Symonds, said this was not good enough and called on Patel to provide an urgent statement.

Don’t worry about it, though. They’ll have that deleted data back in no time.

Police scrambling to recover more than 150,000 records wiped from UK databaseThe Independent
The policing minister, Kit Malthouse, said Home Office and law enforcement officials were working “at pace to recover the data”. “While the loss relates to individuals who were arrested and then released with no further action, I have asked officials and the police to confirm their initial assessment that there is no threat to public safety,” he added. “A fast time review has identified the problem and corrected the process so it cannot happen again.”

Dratted ‘housekeeping’, eh? 150k+ records deleted off UK’s Police National Computer databaseThe Register
It is reported that Home Office staff are trying to get some of the deleted information back. This implies, strongly, that they cannot simply restore the deleted information from backup files.

Well, as has been pointed out on Twitter, accidents happen.

Britain destroyed records of colonial crimesThe Guardian
Review finds thousands of papers detailing shameful acts were culled, while others were kept secret illegally.

And happen.

114 child sex files linked to MPs have ‘vanished’Express
A total of 114 files linked to allegations of paedophile activity in Westminster may have been destroyed, MPs were told yesterday.

And happen.

Grenfell files ‘lost forever’ after laptop wiped, inquiry hearsITV News
Some emails, documents and design drawings relating to the Grenfell Tower refurbishment appear to have been lost forever after being wiped from a laptop, the inquiry into the fire has heard.

And happen.

Home Office destroyed Windrush landing cards, says ex-stafferThe Guardian
Evidence of UK arrivals discarded despite case worker protests, says former employee.

Update – 16/01/2021

A day later and that initial total is now seen as a little on the low side.

Starmer urges home secretary to ‘take responsibility’ as it emerges 400,000 police records deleted in ‘human error’Sky News
Home Secretary Priti Patel has come under fire since it was first reported by The Times that 150,000 records were lost, although it is now understood the figure is much higher. Some 213,000 offence records were wiped from the Police National Computer, along with 175,000 arrest records and 15,000 person records.

Police probes compromised after computer records deletedBBC News
[The letter from the National Police Chiefs’ Council] says that some of the records had been marked for indefinite retention following earlier convictions for serious offences. And it reveals that a “weeding system”, developed and deployed by a Home Office PNC team, started to delete records wrongly last November. The process was only brought to a halt at the start of this week. […]

It comes after about 40,000 alerts relating to European criminals were removed from the PNC following the UK’s post-Brexit security deal with the EU.

Twitter strategies, visualising data, managing projects

Template Twitter strategy for Government Departments
You might think a 20-page strategy a bit over the top for a tool like Twitter. After all, microblogging is a low-barrier to entry, low-risk and low-resource channel relative to other corporate communications overheads like a blog or printed newsletter. And the pioneers in corporate use of Twitter by central government (see No 10, CLG and FCO) all started as low-profile experiments and grew organically into what they are today. But, having held back my JFDI inclinations long enough to sit down and write a proper plan for BIS’s corporate Twitter account, I was surprised by just how much there is to say – and quite how worth saying it is, especially now the platform is more mature and less forgiving of mistakes.

50 great examples of data visualization
50 of the best data visualizations and tools for creating your own visualizations out there, covering everything from Digg activity to network connectivity to what’s currently happening on Twitter.

University of Edinburgh Records Management Section – advice on freedom of information, data protection and records management
The Records Management Section provides help and advice to all units of the University on information management issues including records management practices and procedures, data protection and freedom of information.  We are also responsible for the Central Records Registry and the day-to day management of the records of the central administrative areas formerly known as Policy and Planning.

University of Edinburgh Projects Web Site
A one stop source of information about University IT projects – Templates and methodologies to assist in the successful management of projects – A filing system and repository for project related documentation – A communication vehicle for keeping stakeholders informed about project progress.

HE records, vagueness

Records Retention in HE Introduction
JISC infoNet is pleased to announce the launch of the new Business Classification Scheme (BCS) and Records Retention Schedule (RRS) for Higher Education Institutions. The 3rd iteration of this highly regarded resource is the result of extensive consultation within the sector plus significant additional research both undertaken for JISC infoNet by Emmerson Consulting.

Book of the week: Not Exactly: In Praise of Vagueness
In an increasingly complex digital world, it is tempting to get sucked into the precision – often a wholly spurious precision – that seems endemic to this culture. I recently caught myself doing it, despite my own distinctly analogue leanings. When asked for the time at a bus stop last week, I found myself replying “Seven forty-eight” – instead of the answer I would usually give: “Just after quarter to eight.” I put this momentary lapse of good taste down to early morning low blood sugar and the disabling effect of public transport, but it is a symptom of something much bigger – a subject that has captured the (not insubstantial) imagination of computer scientist Kees van Deemter.

Records management

Records management
Government has a duty to manage its paper and digital records effectively – to support ongoing business, and to preserve the record and memory of government. Government departments, and other organisations within the scope of the Public Records Act 1958, are responsible for selecting records to be permanently preserved and keeping them in proper conditions. The National Archives’ chief executive is responsible for co-ordinating and supervising the work of selection.

Records Management InfoKit
Records management is an established theory and methodology for ensuring the systematic management of all records and the information they contain throughout their lifecycle. The core concept underpinning records management theory is that of the lifecycle, which sees records having a series of phases from creation to final outcome ultimately resulting either in their controlled destruction or being retained on a permanent basis as an archival record. This infoKit is based around the well established concept of lifecycle management and how it should be specifically applied to the management of records.